While it’s practically tradition for the bride to arrive 5-10 minutes late for the ceremony, it doesn’t take long for other small delays throughout the day to turn fashionably late into behind schedule! Read our guide to getting your timing right for a relaxed wedding day.
Run sheet – Prepare a day of run sheet for your bridal party and relevant family members so everyone knows what time to be available for appointments and photos, as well as your intended departure time for the ceremony. This will help keep everything on track and avoid a last minute rush!
Getting ready – Hair and makeup can take longer than expected which can shorten the time available for pre-wedding photos. Talk to each of your suppliers about the best way to allocate time the morning of so you can enjoy the pampering and photo shoot without watching the clock.
Flower delivery – Ask your florist what time pick up or delivery is available for flowers and delegate someone to manage this for you on the day. This includes delivery of the boutonnieres to the boys if they have been transported with the bouquets.
Contact list – If poor weather means a change in ceremony location, make sure a mobile phone contact list of all guests is available so someone can get in touch with them for you. This will ensure any change of plans can be managed smoothly.
Order of events – Include an order of events in your program or ceremony signage which outlines timing for your photo session, cocktail hour, dinner service and any special events such as your first dance or cake cutting. This will ensure everyone is in the right place at the right time!
At the altar – Pre-arrange for someone to contact one of the groomsmen if there are any delays to provide your partner with some peace of mind and keep your officiant and guests up to date.
Ceremony location – Check council regulations before booking a public beach or garden for your ceremony as they can impose strict time limitations. As set up and pack down is usually included in the allocation, it’s a good idea to confirm how much time your suppliers will need for this beforehand so there are no surprises!
Photo shoot – If sunset or tide times are a factor for your photo shoot, consult with your photographer on ceremony timing so you don’t have to rush what should be a fun and relaxing session with your partner, family and bridal party.
Reception venue – As some venues have strict function curfews due to local trading regulations, check the conditions before booking to ensure they work with your plans! On the day it’s important to inform the coordinator of any significant delays so preparations can be adjusted where possible.
Sometimes things just don’t go according to schedule, but with good planning and communication you can minimise the impact of any time delays. Most of all, it’s important to keep your itinerary simple and delegate your to-do list on the day where possible – there will be plenty of people keen to help!
Photography: Emin Kuliyev Photography